![]() ![]() Search engine software that indexes all the documents and make them searchable in different ways.OCR software that makes the text character images on scanned documents into computer readable formats such as ASCII.The software element is more obvious in the following cases that too are necessary to help you move to the paperless office: Read More: Top 10 Best Document Management Software for Law Firms In fact, you have to look at the software and ensure that they have the features that you need. POS terminals, handheld devices, barcode readers, electronic counters and sensors, and the scanner, cannot work without appropriate software. It might then be possible to shred most of the paper documents.Īll the equipment mentioned above, viz. You can scan all paper documents as they arrive into your office.Electronic sensors can measure temperatures, voltages and such variables and record/transmit the measurements.Electronic counters installed along conveyor belts can count items passing along the conveyors.Barcode readers in warehouses can sense movement of merchandise into and out of warehouses.The data thus captured can be transmitted to the central systems. Handheld devices similar to mobile phones can accept data entry in the field, such as offshore drilling platforms that are inhospitable for computer installations. ![]() The POS (Point of Sale) terminals you see at retail establishments capture sales transactions details and transmit them direct to the central database.The following are examples of such direct data capture: You capture data directly into the electronic system instead of on paper.The following are major steps you take to minimize paper in your office: We would be able appreciate this fact better if we look at the typical steps that take us towards this minimal paper office. Read More: Top 10 Best Cloud Based Document Management Software Vendors You have to do several things to move towards a paperless office (actually a minimal paper office, because several factors will ensure that paper continues to be used in offices). Typically, paperless office software consists of a suite of software systems and not a single package. ![]()
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